Healthcare Leadership Conference
Leadership meeting & Seminar days
Our client from a leading a healthcare provider, approached MGN events in July requiring full event management and consultancy to design, organise and produce their three day annual leadership conference for senior managers within the trust as a part of their “Helping Our People SHINE Week”
Creating a bespoke registration website for all delegates to easily access and register their attendance.
Full live event production, including stage set, AV, Lighting and Sound
Printing over 2000 copies of conference material and creating five different variations of delegate packs.
Coordinating the registration desk on the day of the event with onsite name badge printing
Filming and editing a full highlights video of the day to present to delegates at the end of their conference.
Breakout sessions and team building assistance
After appointing MGN events, we arranged a site visit to the AMEX Stadium with our client to discuss the event requirements and to view the proposed meeting room to provide consultancy for the running order of the day, room layout and stage set plans.
The running order for this day included registration, arrival lunch and refreshments, annual conference with introductory videos and speeches, a special “the one thing I love most about my job is….” section and team building activities throughout the day.
Full event management (including venue management)
Sound, lighting and audio visual and set design/build
We created a secure one page registration website for delegate signup. This was produced in house, saving the client thousands of pounds in web agency costs. The web registration link was emailed to the internal delegates by the client, minimising internal staff time and increasing efficiency.
Lucie had the ability to login at any time to her own delegate response management admin section to monitor successful registrations and keep an eye on guest numbers and dietary requirements. Lucie also had the functionality to download CSV reports at any time to then keep her stakeholders completely up to date anytime.
ON THE DAY
Our event staff were on-site for the whole event (from pre-registration until the end)
Manage Registration Desk
Provide professionally printed branded credit-card badges & tags for all delegates (price based on 350 name badges included)
Ability to print additional badges on-site
Help with any delegate logistics/room management etc as directed
Primary point of contact with venue on the day
Assist with breakout sessions and co-ordinating materials for correct sessions.
Our in house production team offered a cost effective stage set which included a comprehensive AV solution, including AV technician, PowerPoint programmer, sound tech and lighting tech to ensure a smooth delivery of content while engaging delegates.
Mike and the team at MGN events worked with us to put on a staff engagement week, which included a programme of staff drop-in sessions and an external conference for 250 people managers. The registration web site they developed for us was very easy to use and we were able to track our delegates numbers in real time and by department so that we were able to chase up departments who were not registering. Any changes that we asked for were made quickly and we had no technical problems at all.
On the day of the conference, MGN were very well organised with all of our printed materials and other equipment we had asked to be there on the day (some of which was a bit obscure!) Everything was set up in plenty of time to make sure tables were checked and double checked before delegates arrived.
We were really happy with the production of the conference; the stage set and lighting gave the event a real ‘wow factor’ and many of the delegates commented on how great it looked. The team on the day were able to accommodate last minute changes to presentations and audio, meaning that the whole event ran really smoothly. We were also delighted with the film that was produced on the afternoon and edited in a really short space of time.
I would happily recommend MGN events, who provided us with a very friendly professional service and who we would work with again.